Privacy Policy

Privacy matters but it can be confusing. This page explains our approach to privacy on our website and how it affects you.

Short version

We collect anonymous statistics about your visit, like which of our pages you viewed.

  • If you sign up with us we take great care to keep your information safe and we’ll never share it with others without your express permission.
  • We never share your data with 3rd parties except where we are required to by UK Law.

These are just the key points. If you need detail, keep reading.

Cookie Statement

This website, like most websites, uses small text files called cookies. This section provides information on what cookies are, how they can be controlled and how we use them.

1. What are cookies?

Cookies are text files containing small amounts of information which are downloaded to your device when you visit a website. Cookies are then sent back to the originating website on each subsequent visit, or to another website that recognises that cookie. Cookies are widely used because they allow a website to recognise a user’s device and therefore allow enhanced functionality.

You can find out more information about cookies at: www.allaboutcookies.org.

2. Controlling cookies?

If you wish to restrict or block cookies you can set your internet browser to do so by click on the following link for further information: www.aboutcookies.org.

3. How do we use cookies?

We use cookies for the following purposes:

  • To compile statistical data on the use of our website and its functioning, so that we can monitor and improve it.
  • To facilitate users’ ability to navigate through our website, including to allow registered users to access secure parts of our website.

Measuring our visitors

We measure visitors to our website using Google Analytics. This records what pages you view within our site, how you arrived at our site and some basic information about your computer. All of that information is anonymous – so we don’t know who you are; just that somebody visited our site.

The information we collect from analytics helps us understand what parts of our sites are doing well, how people arrive at our site and so on. Like most websites, we use this information to make our website better.

You can learn more about Google Analytics or opt out if you wish.

If you Register on Our Site

When you register on our site we will do the following:

  • Record specific personal information about you, such as your name and email address.
  • We also log the date you last logged in to the site - Note this is just the last logged in date and this is overwritten on each subsequent login.

Emails

We may send you email notifications to confirm events registration and event instructions.

Security

We take many precautions to prevent the loss, misuse or alteration of your personal information. These precautions include:

  • Use of SSL encryption for sensitive data.
  • Hardware stored in secured datacentres behind firewalls.
  • All access to information restricted by username and password.

Whilst we take great care to ensure any confidential information remains protected we cannot guarantee the security of data sent over the Internet.

Of course you are responsible for keeping your password and user details confidential. Nobody at 261 (Guildford) Squadron Air Training Corps will ever ask you for your password, so please don’t trust anybody asking you for it.

Updates to this policy

We may update this privacy policy from time-to-time, particularly as technology changes. You can always check this page for the latest version. We may also notify you of changes to our privacy policy by email.

General Data Protection Regulation (GDPR)

We follow the guidelines of the ICO with regard to GDPR and, in particular, children. This GDPR policy relates to the information stored on this website only and the Air Cadet Organisation has separate policies for any data held elsewhere. 

In summary this is how we use the data for registered users:

  • When you register for an account we ask for the following information:
    • First and Last names - This is so that we can identify who you are.  This information is is used in access control groups to show you relevant information.  If you have access to create announcements or events, this information will be displayed on those written by you.

    • Username - This is your unique name to use when logging in to our website.  We uses this to control access to the information contained in this website.  We do not use this information for any other purpose.
    • Password - This is a password set by you at registration or updated via your user profile.  The website uses this to control your access to the secure information.  The password are stored with encryption and cannot be read by anyone, even the administrators of this website.
    • E-Mail Address - This is so that the website can send you information that you have opted in to.  It also appears in our contact lists if you have opted in for this information to be shared with other registered users.
    • Squadron Association - For cadets and staff this is their rank, for all other users this is their salutation. We use this so that information sent by e-mail is addressing the individual in the correct way.  For cadets, staff and committee of the Squadron, we use this information on our contact lists if you have opted in for this information to be shared with other registered users.
    • Contact Phone number - This appears in our contact lists if you have opted in to this information to be shared with other registered users.
  • Opt in / out.  Anyone over the age of 13 can opt in or out of communications received from the website themselves.  Anyone under the age of 13 will need parental consent and an electronic form is provided for this purpose.  A paper based consent form can be provided for those people who do not wish to have a registered account on this website.
  • Right to erasure (to be forgotten).  Under the GDPR terms, all users of this website have the right to be erased or forgotten.  This can be requested at anytime by filling out the Contact us form.  Once a user account has been deleted their information will be lost and this is not reversible.  A user will need to register for a new account if they wish to access the secure information again.

Any questions?

If you have any questions about this privacy policy or your personal data, please write to us by email to This email address is being protected from spambots. You need JavaScript enabled to view it. or by post to 261 (Guildford) Squadron ATC, Stocton Close, Guildford, Surrey, GU1 1HR. United Kingdom.

 

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